Fatigue 2027
Exhibitor Terms and Conditions
We are delighted that you have decided to book a sponsorship package at the Engineering Integrity Society’s Fatigue 2027 conference, 13-15 July 2027, Jesus College, Cambridge.
By making a booking you are entering into an agreement with the Engineering Integrity Society and agree to the following terms and conditions:
- Definitions
“Additional Services” means Services which are agreed after the signing of this Agreement.
“Agreement” means the Sales Agreement together with these terms and conditions.
“Client”, “Sponsor” or “Exhibitor” means the person, firm or company doing business with the Company and named on the Agreement.
“Company” means Engineering Integrity Society.
“Organiser” means Engineering Integrity Society.
“Consideration” means the consideration payable by the Client to the Company as stated in the Agreement.
“Event Date” means the date as stated within the Agreement on which the Services will be provided by the Company to the Client.
“Payment Dates” means the dates upon which the consideration is due and payable to the Company.
“Services” means exhibition areas and support at various venues and other services provided by the Company at the request of the Client.
- Application of these Terms and Conditions
These terms and conditions apply in respect of all Services and Additional Services supplied or carried out by the Company under this Agreement on the Event Date and no modification thereof is binding on the Company unless in writing and signed by a Director of the Company. The terms and conditions override any other terms or conditions stipulated, incorporated or referred to by the Client. The Agreement shall not be assignable, and such Agreement shall be governed by and construed in all respect in accordance with the laws of England and subject to the exclusive jurisdiction of the courts of England and Wales.
- Credit Check
The Company may in some circumstances only accept a booking after a successful credit check. The payment terms set out in clause 4 will be renegotiated for Clients failing to meet the Company’s credit requirements and until such time as such terms have been agreed a Clients booking will not be valid. Such agreed terms will, in any event, be confirmed by the Company to the Client in writing.
- Payment Dates
An initial payment of 50% is payable within 30 days of signing the agreement. The remaining 50% balance is due by 1 May 2026. All payments must be made by cheque or BACS drawn on a UK bank in STERLING ONLY and made payable to the Engineering Integrity Society. If payment is not received within the specified time-frame the Company may not provide the Services to the Client. All Payment Dates shall be of the essence and if the Client fails to comply with the Payment Dates agreed, the Company shall be entitled to: charge interest on any amounts overdue at the rate of 3% per annum over Barclays Bank base rate from time to time from the Payment Date until actual payment.
- Bookings
All booking must be made on the Sponsorship Booking Form and will be acknowledged by confirmation email.
- Cancellation Charges
If the Client cancels this Agreement once his application has been received and acknowledged then the full consideration is payable and will be retained by the Company. Part or all of the Consideration may be reimbursed at the Company’s discretion if an alternative purchaser of the service is found prior to the event. A cancellation charge will be made in the event of cancellation. The exhibition stand contract constitutes a license to exhibit and not a tenancy. The organiser reserves the right at any time and from time to time to make such alterations in the floorplan as may in their opinion be necessary in the best interests of the Exhibition and to alter the shape, size or position allocated to an Exhibitor. No alterations to the space allocated will be made in such a way as to impose on the Exhibitor any greater liability for rental than that undertaken in the exhibition stand contract. The Exhibitor or Sponsor shall not be entitled to set off any amount which it is alleged is payable or due from the Organiser against any amount payable to the Organiser in relation to the exhibition or sponsorship package. In the event of an application being refused by the Organisers previous deposits will be returned to the applicant in full.
- Sub-letting
Sub-letting or licensing the use of stand space is not permitted.
- Occupation of Stand Space
The Exhibitor may enter the building at a time nominated to them for the purpose of stand set-up. In the event of an Exhibitor failing to take possession of his stand the Organisers have the right to re-let the stand and all monies paid shall be forfeit.
- Installation and Removal of Exhibits
Exhibitors will be advised of when they may commence stand set-up. Exhibitors are prohibited from commencing set-up until the time nominated to them. The Company will use their best endeavours to adhere to the nominated time for the commencement of Exhibitor set-up but will accept no responsibility for any costs, claims or expenses arising from any variation to such time. Exhibits may not be removed until the Exhibition has been closed. Any special arrangements for installation or removal of exhibits must be made in consultation with the Organisers.
- Storage
There are no storage facilities available within the Exhibition area and Exhibitors are advised to make their own arrangements for removal and storage of packing cases etc.
- Additional Services
Additional Services shall be subject to a separate invoice, which shall be payable by the Client to the Company no later than 30 days after receipt of invoice.
- Environmental Health & Safety
The Client agrees that it shall at all times comply with all applicable health and safety legislation and, if required, supply the Company suitable and sufficient risk assessments and/ or other relevant health and safety analysis prepared by it in relation to: (i) the provision of the Services by the Company to the Client; and/ or (ii) the Client’s use of the Venue (or part thereof) on the Event Date.
- Finishing Times
The Company shall notify the Client on execution of this Agreement of the required finishing time of the Services. No extensions to the quoted time shall be permissible.
- Force Majeure
If the Company is unable to perform any of its obligations under this Agreement by reason of any circumstance, cause or event outside its control including (without limitation of the generality of this Clause) any governmental restrictions, adverse weather, riot, commotion, acts of God, industrial action, breakdown of plant or any failure of gas, water services, electricity etc., the Company shall be entitled to be relieved of its obligations hereunder to the extent to which performance of the obligations is prevented, frustrated or suspended. In such circumstances non-performance, part-performance or delay in performance of the obligations of the Company hereunder shall not entitle the Client to claim damages of any kind whatsoever whether direct, indirect or consequential.
- Client’s Insurance
A minimum level of public liability cover of £5M is required to be provided by the client for the event and setting up date(s). The Client agrees that it shall on request supply to the Company full details of any insurance it has in place applicable to public liability when exhibiting at an event organised by the Company on the Event Date(s).
- Electrical Appliances
To comply with Health and Safety requirements all Client’s electrical appliances used at an EIS event must have a current Portable Appliance Test (PAT) certificate.
- Exclusion of Liability
Except in respect of death or personal injury caused by the Company’s negligence, or as expressly provided in this Agreement, the Company shall not be liable to the Client by reason of any representation (unless fraudulent), or any implied warranty, condition or other term, or any duty at common law, or under the express terms of this Agreement for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the negligence of the Company, its servants or agents or otherwise) which arise out of or in connection with the provision of the Services and the entire liability of the Company under or in connection with this Agreement shall not exceed the Consideration except as expressly provided in this Agreement.
- Damage Caused to the Company’s Property
The Client shall be responsible and shall fully indemnify the Company in respect of any damage intentionally or negligently caused by the Client, its sub-contractors or its guests to any property of the Company or property belonging to a third party that the Company is responsible for. In the event that damage does occur the Company will specify in writing the nature of the damage and the amount requested to rectify the damage caused or to replace or compensate the Company for any loss. The Client shall within seven days of receipt of the Company’s letter pay to the Company the sum stated.
- Variations and Waiver
No variation of this Agreement shall be binding upon the parties to this Agreement unless it is in writing and signed by the Parties.
- Consent to Use Image
By making a sponsorship or exhibition booking the Client gives consent to the Company to take and use photographs, image and any video footage of the Exhibitor, or the space during the conference for any of the Organisers’ promotional purposes in perpetuity in any media without any payment to the Sponsor or Exhibitor.
- Complaints
Any complaints must be received in writing by the Company within 28 days of the Event Date. The Company shall not be liable for any complaints received after that period.
